STEP 1: EDUWEEK FORMAT

EAPA-SA Eduweek is dedicated to fostering an environment that champions innovative solutions addressing current challenges. We seek presentations that ignite inventive thinking and test novel ideas. Our goal is to explore creative strategies that enhance marketing, delivery, organisation, evaluation, and overall improvement of Employee Assistance (EA) and wellness services. By contributing to this vision, speakers play a crucial role in shaping the future of our field, offering fresh perspectives and valuable insights to enrich our professional community.

Presentation Formats at EduWeek:

EduWeek offers a variety of presentation formats to suit different styles and objectives, encouraging the exchange of innovative ideas and research findings. Here’s a breakdown of the types of presentations you can apply for:

1. Plenary sessions:

Scheduled for Days 2, 3, and 4, plenary sessions are a cornerstone of EduWeek, typically lasting 45 minutes. We suggest a structure of a 30-minute presentation followed by a 15-minute Q&A segment. Panel discussions are also integral to these sessions. In cases where multiple applications share a common theme, speakers may be invited to collaborate, sharing the stage to enrich the discussion. Additional time will be allocated as needed to accommodate this format.

2. Research Poster Presentations:

EAPA-SA places a high value on research and encourages the submission of research presentations for this year’s EduWeek. Allocated a total of 15 minutes, presenters should aim to share their findings in 7-10 minutes, leaving the remainder of the time for audience questions. An A1 poster for display in the exhibition area will complement your spoken presentation, allowing for visual engagement with your research.

3. Master Class Workshops:

Designed to be interactive and immersive, these workshops offer participants the opportunity for deeper engagement with the material through introspection, practical exercises, and teamwork. Facilitated by the presenter, these sessions are scheduled on the first day of EduWeek and typically last 2 hours. Presenters are encouraged to incorporate interactive elements to engage the audience fully, fostering an environment of active learning and collaboration.

Sessions may be delivered by 1 (ONE) presenter, 2 (TWO) co-presenters or panels of up to 4 (FOUR) members, or they may take a more novel approach to learning, such as a debate, role-play, simulation, or game. Proposals should exemplify state-of-the-art knowledge, practice, research or skills in one of the focus areas for this year’s programme.

We will do our best to create the speaking schedule in a way that allows for your specific seating layout request. Please note that sometimes this may not be possible due to time constraints in changing the room. We will endeavour to give you the layout closest to what you request.

Technical Provisions

EAPA-SA provides a standard room set-up for each session. Please plan to send your fully edited presentation to the organisers by 13th September 2024 to load all presentation materials on the computer provided, and utilise microphones for presenter and audience comments:

The standard includes:
• A Windows-based computer ;
• LCD projector, stand and screen;
• Podium and table for panelists, if any;
• One (1) podium microphone;
• One (1) wireless microphone (audience use only, please).

Presenters with special audio-visual or technical needs or requests should include a description of their requests in their proposals. Where possible and practical, special equipment requests may be accommodated, at the presenter’s expense (details of cost will be discussed prior to approval).

Key Provisions of the agreement include:

APPLY AND SUBMIT – All speakers are to apply and submit their abstracts online at this link (link). No speaker application will be accepted via any other format.
TECHNICAL AND AUDIO-VISUAL – EAPA-SA will provide technical and audio-visual equipment (as described above) in each session.
PROMOTE AND PUBLICISING – EAPA-SA will publicise and promote each session and presenter by including brief descriptions online, in the printed Eduweek programme, and possibly other venues.
TRAVEL EXPENSES – EAPA-SA does not provide honoraria. Presenters agree to pay their own travel and accommodation expenses.
ATTENDANCE – Speakers can attend the Eduweek sessions, on the day of their presentation, free of charge. Should the presenter/s wish to attend any other day of the Eduweek programme, a discounted fee will be provided to you after you have registered online as a delegate.
ONLINE REGISTRATION – If your application is successful, online registration of all speakers as a delegate is compulsory.
MARKETING – Presenters may only promote or sell products or services for 2 minutes before, or after their session. Presenters agree to ONLY present educational material during their presentation.
DEADLINE FOR MATERIALS – Presenters agree to provide all PowerPoint, video, audio, hand-outs and any other materials utilised during the session to EAPA-SA in advance of the Eduweek by the materials deadline.
PRINTING OF MATERIALS – EAPA-SA does not print or copy handouts or any other materials for speakers.
RESEARCH POSTERS – Research Posters should be A1 in size, and are to be delivered to the Eduweek organisers no later than 10am on the day before the event, 14 September 2024.
HAND-OUTS – Presenters may prepare and distribute hardcopies of hand-outs during sessions. If hand-outs are to be distributed during the session:
- Presenters are responsible for preparing and making a minimum of 400 copies per handout;
- Hand outs should be given to the organising team at least 12 hours before your session;
- EAPA-SA staff cannot create additional copies on-site;
- Speakers are responsible for collecting and removing the balance of any copies not used; EAPA-SA will not be responsible for sending or posting copies back to speakers.